OSHA electronic reporting to be accepted starting August 1

Starting August 1, 2017, companies eager to get a jumpstart on OSHA’s electronic reporting requirements can submit their completed 2016 OSHA Form 300A through the administration’s Injury Tracking Application (ITA) webpage.

In June 2017, the Occupational Safety and Health Administration (OSHA) notified the business community that it was extending the deadline for submitting the electronic records to December 1, 2017, “to allow affected entities sufficient time to familiarize themselves with the electronic reporting system, and to provide the new administration an opportunity to review the new electronic reporting requirements prior to their implementation.”

In 2016, OSHA–under the previous administration–implemented a new final rule requiring some employers to electronically send injury and illness data directly to the agency, which would be publicly posted on OSHA’s website.

“Since high injury rates are a sign of poor management, no employer wants to be seen publicly as operating a dangerous workplace,” former Assistant Secretary of Labor for Occupational Safety and Health Dr. David Michaels said in a news release. “Our new reporting requirements will ‘nudge’ employers to prevent worker injuries and illnesses to demonstrate to investors, job seekers, customers and the public that they operate safe and well-managed facilities. Access to injury data will also help OSHA better target our compliance assistance and enforcement resources at establishments where workers are at greatest risk, and enable ‘big data’ researchers to apply their skills to making workplaces safer.”

According to OSHA’s press release announcing the August 1 online availability date, the data submission process involves four steps:

  1. Creating an establishment;
  2. adding 300A summary data;
  3. submitting data to OSHA; and
  4. reviewing the confirmation email.

The secure ITA webpage gives employers three options for data submission:

  1. Users will be able to manually enter data into a web form.
  2. Users will have the ability to upload a CSV file to process single or multiple establishments at the same time.
  3. Users with automated recordkeeping systems to transmit data electronically via an application programming interface.

Visit the ITA webpage for information on reporting requirements, FAQs, and assistance with completing the form.